File

A. Company Profile Setting

You can edit the company details that you have entered when you first created this company.

1. GST Start Date: This is a compulsory field that cannot be left blank. Enter either the registration date for GST or the date when GST was passed into law (1/4/2015).

2. The financial period should be 1 year, e.g. start 1 Jan and end 31 Dec.

B. Change Company

This is to switch to another company data.

1. Select the company to switch to and then select OK.

Note: there is no option to create a new company from this screen. You need to restart Mr Accounting in order to create a New Company.

C. Change Password

You can change the password for the current user here. Type in your old password, and the new password. The Confirm Password field should match the New Password field.

D. Update Database

You should update database after updating to a new .exe and after data import. This will update changes in the program to the database (the .mdb Microsoft Access file).

You need to go out to the Main Menu first before you can update database.

E. Compact & Repair Database

This is to compress the size of the database and repair errors in the database. You should use this function frequently if your database size is getting big. The maximum database size for Microsoft Access (which is used in Mr Accounting) is 2GB.

For example, if your database is 1GB+ you should compact and repair daily.

Remember to perform the Backup Data function regularly to prevent loss of data, as sometimes this feature can corrupt your data.

F. Bill Format Settings

This is a shortcut to invoice Bill Format Settings under Admin Tools.

G. Page Margin Setup

This is to set the page margins for the selected reports.

Example: Set the Top margin to 1.2 inch and Right to 0.4 inch for Invoicing module.

You can preview an invoice to see the changes made to the page margins.

1. Top margin set to 1.2 inch

2. Left margin set to 0 inch

3. Right margin set to 0.4 inch

H. Cheque Margin Setup

This is to set the margins when printing a cheque from Supplier Payment and Cash Book Payment. As you can see from the tabs, there are 3 formats [see red box below]. Therefore, you can measure and preset margins for 3 different types of cheques.

The format is linked to the Bank GL code you pay money out from. You can edit the format by selecting General Ledger → Account Maintenance → Bank GL code.

Example: Edit Cheque Format for “Bank 1” GL code

1. Cheque Printing Format: Set this to one of the preset formats above (Format 1-3). This only appears for bank GL codes with the Search Group “1. Cash Book”.

The Cheque printing option is selected from the Print button in Supplier Payment Quick View…

…Or from the Print button in Cash Book Payment Quick View.

I. Update GST Tax Code

You should use this function after installing the program & updating the .exe version.

This adds the latest GST tax codes into the Tax Settings (e.g. the new Purchase Tax Codes and Supply Tax Codes).

Note: This function does not change the tax rate back to the original rate if you have changed it previously. For example, if you change SR to 0% then it will not revert back to 6% after selecting this function.

J. Update GST Default Settings

You should use this function after installing the program for the first time.

This creates new tax GL codes (e.g. Input and Output tax control accounts) to use for the Default Settings for the GST module.

K. Update Master Data to GST Tax Code

This function is to update old tax codes used in the system to new ones in the master files, under the Default Settings tab in Customer Master and Supplier Master.

For example, the code Ts was used for customers and suppliers and was imported into the new GST version. This code will be updated to SR for all customers in the Customer Master and TX for all suppliers in the Supplier Master after selecting this function.

L. Upload MIS Information

This function allows user upload the latest MIS information to the Cloud site.

M. Fix Transaction ID

This function is allow user to fix the transaction when user unable save the transaction cause by duplicated transaction ID.

N. Fix Quick View Balance

This function allows you to fix errors with the Quick View screen.

For example, the Quick View screen amount may not tally with the amount in the database. Selecting this function refreshes the Quick View screen to match with the amount stored in the database.

X. Exit

This will exit the program.

Other ways to exit Mr Accounting are clicking on the Backup and Exit button from the Main Menu and selecting the red “X” button at the top right hand corner of the window.

A new window opens prompting you to backup your data first. You can select the backup directory and select Backup Now to start the backup in the selected backup directory and exit, or the Backup Later button to exit without backing up your data. The Cancel button returns you back to your previous screen.