Maintenance

A. General Ledger Account

This is a shortcut to Account Maintenance under General Ledger.

This function is used by manufacturing companies to generate a manufacture P&L account. The Purchase GL code is further broken down to other elements (manufacturing codes) such as Raw Material, Direct Labour, Factory Overhead, and Packing Material for better data analysis.

Manufacture Account Quick View screen.

You can set GL codes to fall under a manufacture account in Account Maintenance under the General Ledger module [see next page].

Select General Ledger → Account Maintenance → Select a Purchase GL code (e.g. Purchase 1).

1. Select the magnifying glass beside the Manufacturing a/c field to select the manufacturing code

You can generate a Manufacturing Report under the Maintenance tab.

C. Customer

This is a shortcut to the Customer Master Quick View screen.

D. Supplier

This is a shortcut to the Supplier Master Quick View screen.

E. Department

This is a shortcut to the Department Settings under Admin Tools module.

F. Job

Job costing is used for tracking the expenses incurred on a job against the revenue produced by that job. This is particularly important for businesses that have a relatively high dollar volume per customer and a relatively low number of customers.

Examples of such jobs are like a construction job or manufacturing goods in discrete batches. Monitoring costs in a job also allows you to calculate an appropriate quote to charge your customer.

After you have created a job and job code, then you can select the job code in purchase, sales, and GL transactions.

For transactions with no stock control, you can select the job code from the Job column. For transactions with stock control, the job code is selected in the Job code field after selecting the magnifying glass beside the Extra Notes and Tax Codes or Description field.

After assigning the job codes to transactions, there are reports that you can generate for jobs such as the P&L by Job report and the Job Analysis in General Ledger Listing in the General Ledger module.

Job Quick View screen

Create New/Edit Job details

Select the New button or double click on a job to edit their details.

Job Details tab

You can fill in the details of your job here. This is to keep a record of these job details here, but there are no actual postings from this screen.

Memo (progress history) tab

You can record down additional details about the progress for this job here.

G. Tax

This is a shortcut to Tax Settings in GST Module.

H. Salesman

This is a shortcut to Salesman Settings in Admin Tools.

I. Stock Category

This is a shortcut to Product Category in Stock Control module.

J. Product

This is a shortcut to Product Master in Stock Control module.

K. Warehouse

This is a shortcut to warehouse in Stock Control module.

L. Fixed Asset

Fixed Asset Register

This is a shortcut to Fixed Asset Register in Fixed Asset module.

Fixed Asset Category

This is a shortcut to Fixed Asset Category in Fixed Asset module.

M. Default Setting

General Ledger

This is a shortcut to Default Settings in General Ledger module.

Customer

This is a shortcut to Default Settings in Customer module.

Supplier

This is a shortcut to Default Settings in Supplier module.

Invoice

This is a shortcut to Default Settings in Invoicing module.

Stock

This is a shortcut to Default Settings in Stock module.

Purchase Order

This is a shortcut to Default Settings in Purchase Order module.

Sales Order

This is a shortcut to Default Settings in Sales Order module.

Fixed Assets

You can change the default starting running number for the Disposal and Month End Run transactions in the Fixed Asset module here. This function is only accessible from the Maintenance tab and not from the modules.

For example, if you set the voucher number for disposal to start at FAD00000, then the next voucher number will be FAD00001, FAD00002 etc.